Real Systems We've Built
A membership platform gym owners actually run their business on.
What Is Attendance Pass?
Attendance Pass is a multi-tenant membership and attendance SaaS built and operated by Tech Vision Era for gyms and martial-arts academies. It replaces sign-in sheets, spreadsheets, and guesswork with one platform covering member sign-up, digital membership passes, kiosk check-in, class scheduling, and staff pay.
"Multi-tenant" means the same platform runs many gyms and academies at once, each with its own members, staff, settings, and branding, onboarded through a single platform console rather than a separate install per location.
What It Handles
Verified membership codes
Every member gets a unique, verified digital membership code, built to survive being typed on a public keypad so a mistyped digit never accidentally spends someone else's credit.
Branded sign-up links & QR codes
Each gym gets its own public, brandable sign-up link and QR code, so new members can join online in minutes.
Kiosk check-in
A physical device at the front desk accepts camera QR scans, keypad entry, or name search, so attendance is proven at the door, not from a phone at home.
Class scheduling & rank tracking
Class and session scheduling for martial-arts programmes tracks belt and rank progression alongside attendance, for programmes such as Brazilian Jiu-Jitsu.
Automated coach & staff pay
Coach and staff pay is calculated automatically from the sessions they actually coach, no manual timesheets or spreadsheet math.
Parent & family accounts
Parents manage bookings and check-ins for their children under a single login.
Multi-tenant platform console
New gyms and branches are onboarded through a platform console, each with its own settings, currency, and staff.
Attendance You Can Actually Trust
Sign-in sheets and honor-system logs are easy to fake and hard to audit. Attendance Pass ties every check-in to a kiosk device physically installed at the gym's front desk. Members check in there, by camera QR scan, keypad entry, or name search, so attendance reflects someone actually walking through the door, not a link tapped from a phone at home.
Every member also carries a unique, verified digital membership code. It is built to survive being typed on a public keypad without a mistyped digit accidentally spending someone else's visit credit, a common failure point for any system that relies on manually entered codes at a shared terminal.
Built for Growing, Multi-Location Businesses
Parent and child family accounts let a parent manage bookings and check-ins for their children under a single login, useful for families with more than one child enrolled in a programme. A platform console handles onboarding for new gyms and branches, each with its own settings, currency, and staff, so the same platform can grow from a single location to a network of them.
How a New Gym Comes Onboard
The new gym or branch is added through the platform console with its own settings, currency, and staff.
A branded public sign-up link and QR code are generated so new members can join online in minutes.
A check-in kiosk is set up at the location so attendance can be verified by camera QR scan, keypad, or name search from day one.
Class and session schedules are configured, with rank and belt-ladder tracking set up for martial-arts programmes.
Members check in at the kiosk, coaches get paid automatically from the sessions they coach, and staff track attendance and scheduling from one system.
Why It Matters
Before a system like Attendance Pass, a gym owner is usually stitching together a sign-in sheet or door log, a spreadsheet for membership tracking, and manual arithmetic for coach pay. Attendance Pass replaces all three with one system, and because check-in happens at a kiosk device, attendance is verified at the door rather than self-reported.
Attendance Pass is live in production. It has onboarded its first real gym customer and is used for real, daily member check-ins.
What Changes for a Gym Owner
| Area | Before Attendance Pass | With Attendance Pass |
|---|---|---|
| Membership | Paper sign-up, manual codes | Digital membership pass, verified code |
| Attendance | Sign-in sheet or door log | Kiosk check-in, verified at the device |
| Scheduling | Whiteboard or spreadsheet | Class scheduling with rank tracking |
| Coach pay | Manual timesheet math | Calculated automatically from sessions coached |
| Family bookings | Separate login per child | One login, linked family accounts |
Common Questions
- How many locations can use Attendance Pass?
- It is built multi-tenant, so it can run one gym or scale to a network of branches, each onboarded separately through the platform console with its own settings.
- What happens if a member's code is mistyped at the kiosk?
- Membership codes are built to survive being typed on a public keypad, so a mistyped digit does not accidentally spend someone else's visit credit.
- Does it work for both gyms and martial-arts academies?
- Yes. It covers general gym membership and attendance as well as martial-arts-specific needs like class scheduling with rank and belt-ladder tracking.
- Who actually built and runs Attendance Pass?
- Tech Vision Era built and operates Attendance Pass. If you want a membership, booking, or attendance system built for your own business, our custom web application and mobile app development teams can scope it with you.